Q: What types of events does Only In My Dreams plan?
A: We gladly plan any type of event. Everything from your dream wedding with hundreds of guests to corporate/Not-for Profit meetings and everything in between. No matter what your dreams or budget; we can make your vision a reality.
Q: What are the fees for planning an event?
A: This really depends on the event type and level of involvement and realizing your expectations. In order to allow everyone to get just the service they need, we do not charge flat rates for any type of event. Hourly rates are between $75-$100. This will allow you to get just the services you need and stay within your budget. When we meet, we will plan out the expected number of hours that the event will take. If we happen to reach that number of hours before we are finished, we will give you notice and re-evaluate for the number of additional hours we expect the event to take. We will never simply charge more hours than agreed upon. This way you can always be sure you know what you will be paying.
PLEASE NOTE: Day of event coordination holds a $1,000 minimum fee.
Q: Can I get a consultation? What does it cost?
A: Of course! We’d never dream of trying to plan your event without making sure we know just want you’re looking for and how to proceed. There is a $200 consultation fee that will be waived if you decided to move ahead with the event. If for some reason you decide against using us for your event, the $200 fee will be due 30 days after the consultation. Although we seriously doubt this would happen we need to anticipate all eventualities.
Q: Why do we need an event planner?
A: An event planner’s primary goal and responsibility is to help you stay focused and organized. We’re here to help you stay on track, refer to you reputable vendors, supply a wealth of resources, and negotiate on your behalf and carry out your vision. In addition to planning your event, if you engage us for services, we will wimbly react to any possible wrinkle that may occur.
Q: How do I know if Only In My Dreams is a good fit for us?
A: We recommend a consultation to ensure that we’re the right fit. We are very flexible and here to meet your needs, so we are confident we will find a positive way to work together.
Q: How do you select your vendors?
A: We are very close to many quality vendors in the Berkshires through our long experience with party planning and other events we have produced. Securing each vendor and making sure they are tops in their fields and have all needed licenses/insurances is an important part of our job. Also, we love to work with vendors who are fun to partner with and believe that this makes the entire planning process easier all around.
Q: Do I have to go through your vendors if I hire you as my planner/designer?
A: The short answer is, no. However, we have worked hard at developing these relationships and we can guarantee the quality of the service of vendors we suggest. However, we are more than happy to work with any vendors you would prefer.
Q: Do you offer day of coordination support?
A: We can certainly provide this service if it is something you are seeking. This will allow you to concentrate of being fully present at your event and not worrying about the behind the scenes operations. This service is billed at the regular hourly rate based on your type of event.
Q: My venue offers an on-site coordinator for the day of the event. Do I still need an event planner?
A: Although it is great to have an on-site coordinator for the day of your event, we will help guide you from your planning beginnings to the day of your event. For those of you who do not have an on-site coordinator, we will be there to help as well if you so desire.
Q: Do you carry insurance?
Q: What separates you from other event planners?
A: It boils down to the fact that we will treat your event as if it is our own. We will be there to make your dreams a reality and help you figure out what your options are. Unlike other larger planning services, we will give you one on one service and will be there to ensure a successful event.
Q: How soon should I book your services?
A: This all depends on the type and size of event you are planning. If it’s a wedding, we would say to start the conversation when you’ve set your date (we recommend 8-12 months in advance where possible). Other events can certainly take a shorter planning time. Don’t worry; your cost would not increase if you started earlier. We still only bill based on the total number of hours spent working on your event. All in all, always start the planning early. It’s better to have some breathing room as the event approaches. That being said, we’re totally comfortable working in a last minute, high-stress environment, so if you find yourself needing to plan a last minute event, don’t hesitate to call. We’ll let you know if it’s not possible to do, but our attitude is “there is always a way”.
Q: How often will we meet?
A: This is best answered when we have our first consultation. Once we know what you would like your event to be like, we can make a schedule. At the time of the consultation, we will come up with an estimate for total number of meetings and hours needed in order to help you stick to your budget.
Q: Are there any types of events you will not help plan?
A: As long as it’s legal, we’re here to help. We enjoy planning weddings, anniversaries, theater and gallery openings, you name it! We can do it.